Sponsor Information and Registration

Please click here for full details of the sponsor packages and opportunities available at this year’s conference.  For more information please contact Lucy Jones (jones@acc.com)

All sponsor registration and attendee matters will be handled through your organisation’s primary contact whom you designated on the form circulated with your sponsorship contract.  The primary contact will be sent full exhibition guidelines, including complete logistical information, delivery details and AV order forms.

Logistics will be coordinated by ACC Europe and Judy Lane Consulting, the contracted conference management team. If there are any changes to your primary contact information, please notify Lucy Jones (jones@acc.com) and Esther Meneses (esther@judylaneconsulting.com)

Sponsor passes

The number of passes per sponsor is allocated according to the sponsorship level, and may not be altered:

  • Tier 1 Sponsors receive 4 passes = 3 Full Access, 1 Exhibit Only Access*
  • Tier 2 Sponsors receive 3 passes = 2 Full Access, 1 Exhibit Only Access*
  • Law Labs Sponsors receive 3 passes = 2 Full Access, 1 Exhibit Only Access*

NOTE: If a sponsoring company is sending a speaker (designated Sponsor Speaker) to present at one of the sessions, that speaker must be registered under one of the Full Access passes allocated to the sponsor.

Full Access passes provide access to:

  • Welcome reception on Sunday 22 May
  • Delegate breakfast in the exhibition hall on Monday 23 and Tuesday 24 May
  • Conference sessions (unless designated for in-house counsel only)
  • Refreshment breaks including delegate lunches
  • Conference dinner on Monday 23 May

* Exhibit Only Access.  Upon request an exhibit only pass will be allocated to those sponsors who require a company representative to attend to the administrative details involved with staffing their stand. The pass will provide access to all events held in the exhibition hall:

  • Welcome reception on Sunday 22 May
  • Delegate breakfast on Monday 23 and Tuesday 24 May
  • Refreshment breaks including delegate lunches

Holders of Exhibit Only Access passes may purchase one ticket (price €230) for the conference dinner, subject to availability. Access to conference sessions is not permitted on Exhibit Only Access passes.

All passes are for the exclusive use of your company and its employees and may not be given to your customers or allied businesses without the approval of both ACC and ACC Europe.

Each sponsor badge will indicate whether it is a Full Access or Exhibit Only Access pass.  Each badge should be collected at the conference registration desk by the individual whose name it bears. Badges must be worn at all times.

Sponsor registration

All sponsor attendees must register for the conference by completing the sponsor registration form in its entirety.  Please note that a separate registration form is required for each attendee and must indicate whether the attendee is Full Access, Exhibit Only Access or Sponsor Speaker.

An email confirming the registration status will be sent to each attendee.

Sponsor registration must be completed by Friday 29 April 2016.

Exhibition hall information

The exhibition hall will be located in the Salone dei Cavalieri at the Hotel Rome Cavalieri.  Delivery information will be provided to your primary contact.

Exhibition set-up is 1400 -1630 on Sunday 22 May.  Set-up must be completed by 1630 in time for the welcome reception which will take place in the exhibition hall.

Opening hours are as follows:

Sunday 22 May: 1730 – 1900
Monday 23 May: 0730 – 1800
Tuesday 24 May: 0745 – 1430

Exhibition dismantle is from 1430 on Tuesday 24 May.

Please note that the exhibition is table top only. Full guidelines for set up will be provided to your primary contact.

Lists of attendees

Pre-conference lists of attendees who have agreed to share their personal data with sponsors will be distributed to the sponsor primary contact on 22 April and 6 May.  A post-conference attendee list will be distributed on 6 June.

Please note that these lists will contain postal addresses and will not include email addresses or telephone numbers, in accordance with European data privacy regulations.  All lists will be distributed via email.

Sponsors are requested not to reproduce ACC/ACC Europe or Annual Conference logos unless authorised in writing by ACC/ACC Europe.  Neither should any endorsement by ACC/ACC Europe be made of your products or services. 

If you have any queries about your participation as a sponsor please contact Esther Meneses – esther@judylaneconsulting.com

Sponsor registration form click here